Susan Hiott is sworn in as Brookhaven city clerk Jan. 8.

Brookhaven City Council swore in its first official permanent employee on Jan. 8.

Council approved Susan Hiott as the City Clerk, the official record keeper of the city.

Mayor J. Max said he was excited about finding so qualified a person to serve as one of the city’s most important positions. Hiott served as the clerk for the city of Smryna for 10 years. She also has experience working as clerk for the cities of Roswell and Acworth.

“It’s an extremely difficult position to fill,” Davis said. “There aren’t many clerks.”

Hiott is a Master Municipal Clerk and Certified Municipal Clerk, which are state and international certifications for achieving the highest educational, experience and service requirements in her field.

Hiott has served as a past president of the Georgia Municipal Clerks and Finance Officers Association and  is a member of the International Institute of Municipal Clerks and Georgia Council of Court Administrators.

“We have the highest qualified clerk in the state of Georgia,” Davis said.

Hiott said she’s looking forward to the challenge of helping organize a new city.

“I think it’s exciting to be able to go into a brand new city and see all the start up,” Hiott said. “I’m just very interested in it all and wanted to be in on it.”

She said she is interested in seeing the way the start-up city operates.

“I come in from Smyrna which is a traditional city,” she said. “I want to compare the two types and be in on the ground floor.”

The city clerk’s responsibilities include recording and maintaining the city council’s meeting minutes, organizing meeting agendas and coordinating the records management and retention program for the city, Bookhaven officials said.

The clerk will also oversee the adoption and publishing of Brookhaven’s code of ordinances, coordinate the election process, and handle requests for information under the state Open Records Law.

Brookhaven is still searching for a city manager, who will be the city’s top administrative official.

The city has hired an executive search firm to find candidates to fill the position.  Bob Slavin of Slavin Management Consultants said he has already received several good resumes and is posting the position in professional journals soon. Slavin said it will likely be about a month before they bring candidates in for interviews.

“As we get people in we’ll being that vetting process,” he said.

City names department heads

Brookhaven’s Interim City Manager Marie Garrett announced the department heads who will be in charge of the city’s various services. Brookhaven City Council awarded bids to private vendors to provide services for the city, and the department heads are employees of those companies.

The following people will be serving as department heads:

• Finance and Administration: Mavis Jones

• Information Technology: Daniel Schultheiss

• Communications & Community Engagement: Tisa Moore

• Municipal Court: Chuck Button

• Community Development: Kevin McOmber

• Public Works: Richard Meehan